Inventory Pro
9213676208 (vijayerp.com)
Inventory Maintenance and Management
Efficient inventory management is the backbone of every manufacturing business. VijayERP helps you maintain full control over your stock — from raw materials to finished goods — across all locations. It provides a centralized platform where every material movement is tracked in real time, ensuring accurate visibility of stock levels, batch numbers, and item valuation. With VijayERP, you can: Maintain item master records with units, categories, and GST details. Record opening balances, material receipts, and issues to departments or job workers. Automatically update stock through purchase orders, MRNs, and issue/receive slips. Generate inspection and quality control reports for each incoming lot. View real-time stock balances — item-wise, batch-wise, and location-wise. Receive alerts for minimum or reorder levels, preventing shortages or overstocking. The system simplifies complex inventory tasks by automating purchase, issue, and return operations while keeping your accounts and reports perfectly aligned. In short, VijayERP turns manual inventory management into a smart, real-time, and error-free process that supports production continuity and financial accuracy.
Master / Account Ledger Name
This form contain all type ledger like our customer name our vendor name and address and gst heads name and its percentage other related information Export ButtonThis button can export the all ledger data in csv format. Import ButtonThis button can Import the Group Wise ledger data Customer Name Customer Address Contact Person Detail Accounts/Payment Term Bank Detail
Master / Item Name
This form contain all type Product name and Group Name. Export ButtonThis button can export the all ledger data in csv format. Import ButtonThis button can Import the Group Wise ledger data 01.Partno , 02. Partno Name , 03. Under Group Name , 04. UOM , 05. MIN , 06. MAX , 07. Net Weight , 08. Gross Weight , 09. HSNCode , 10. P.HsnCode , 11. UQC , 12. Per Day Consumption , 13. Location , 14. Rate , 15. Item Class , 16. Item Class Colour , 17. Packing Qty , 18. Cgst,S,I Percentage , 19. UQcict4 Unit In full Name
Master / Process Name
The names of operations or processes performed on any part must be included in this list, whether it is used in production or the material is sent out for job work and is used there. 01.ProcessCode 02.Process Name 03.Tool Name use in process 04.Is this process is final Y/N
Master / Location Name
list of different locations The Location Name Master is a crucial tool for our store's inventory management. It is a comprehensive list of all the different locations where we store our materials. Help to find material location This list enables us to keep track of the exact location of every item in our store. Without the location master, it would be impossible to know how much material we have at each location.
Master / PO
Right materials are procured Purchase orders are an indispensable aspect of material management. They play a pivotal role in ensuring that the right materials are procured at the right time, in the right quantity, and from the right supplier. Legally document A purchase order serves as a legally binding document that outlines the terms and conditions of the purchase, including the price, delivery date, and payment terms. Production delays, stockouts Without a purchase order, there can be delays in the procurement process, which can lead to production delays, stockouts, and lost revenue.
Purchase / Po Approval
The Purchase Order (PO) is approved by an authorized person to ensure all purchase details, terms, and budgets are verified before final confirmation. This step helps maintain control over procurement activities, prevents unauthorized purchases, and ensures compliance with company policies.
Purchase / Indent
An Indent is a formal request raised by a department to procure required materials or services. It specifies item details, quantity, required date, and purpose. The indent is reviewed by the Purchase Department and approved by an authorized person before converting it into a Purchase Order (PO). This process ensures controlled, need-based procurement and proper approval tracking within the ERP system.
Purchase / MRN Purchase
The Material Receipt Note (MRN) is generated when purchased goods are received at the store or warehouse. It records item details such as quantity received, supplier information, and purchase order reference. The MRN verifies that materials received match the approved PO and helps maintain accurate inventory and accounts. This document serves as proof of receipt and initiates the quality check and supplier payment process in the ERP system.
Purchase/Inspection
Approve their quantity At the inspection stage, we carefully examine all materials to determine whether or not to approve their quantity. Not visible in the item ledger It's important to note that until the material has been inspected and approved, it will not be visible in the item ledger in Vijay ERP. Trained quality staff fill Furthermore, it is vital that only qualified and trained quality staff fill out this option. This ensures that all of the materials are inspected and approved by professionals who have the necessary skills and expertise to make informed decisions regarding the quality of the materials.
Purchase/Inspection Report
In VijayERP, the Inspection Report module allows you to manage and track quality inspections for received materials. You can link up to four types of scanned reports — including vendor inspection certificates, test reports, and internal QC documents. During inspection, your Quality Control (QC) department can upload their findings, attach supporting files, and record inspection results directly in the system. Whenever required, users can view or download any of the linked reports with a single click, ensuring complete traceability and easy access to all inspection records.
Purchase/Issue Slip
01. Mandatory Issue Slip Process: Making it mandatory to go through the Issue Slip process ensures that every material transaction is recorded and monitored, reducing the chances of errors and enhancing accountability. 02. Accurate Tracking and Accounting: The Issue Slip provides a comprehensive view of the material balance and its location. This accuracy in tracking helps in making informed decisions about inventory levels, preventing stockouts, and optimizing stock management. 03. Batch Number Selection: The requirement to select a batch number during the issuing process contributes to maintaining consistency and traceability of materials. 04. Automatic Email Notifications: The automated system that sends email notifications when material falls below the minimum level adds a proactive element to inventory management.
Purchase/Receive Slip
Purpose of Receive Slip: The Receive Slip serves as the means to return material that has been issued but is yet to be produced. This is crucial in situations where an operator needs to work on an alternative material, and the originally issued material cannot remain on the floor. Completeness and Accuracy: Emphasizing the need to fill out the Receive Slip completely and accurately is critical. This ensures that the material is returned to the correct location and batch, minimizing the risk of errors in inventory records. Internal Use Only: The confidentiality of the Receive Slip, restricted to internal use only Tracking Material Movement: The Receive Slip plays a key role in the internal tracking of material movements within the organization. This documentation is an integral part of maintaining control over inventory and ensuring that materials are managed efficiently.
Purchase/Stock Balance
Date and Item Group You have an option to view a detailed report of your stock balance. First, you need to select the date for which you want to check the stock balance. Then, you can choose the group you want to see the report in the summary sheet. Stock Balance The first button is named "Stock Balance". When you click on it, you can see the stock balance along with the corresponding part numbers. This report will help you understand the exact quantity of each part in your inventory. Stock Balance Location The second button is named "Stock Balance Location". When you click on it, you can see the stock balance along with the location of each part and its quantity. This report will help you locate the parts in your inventory and understand which parts are stored in which location. Stock Batch No The third button is named "Stock Batch No". When you click on it, you can see the quantity of each batch and how much material is in balance. This report will help you track the stock and understand which batches are in balance.
Purchase/Below the Minimum
In-depth analysis The "Below the Minimum" report provides an in-depth analysis of your stock balance. To access this report, you need to navigate to the stock balance and select a specific group. Once you have selected the desired group, click on the "Below the Minimum" button. part names along balance This will open up a detailed report that lists all the part names along with their corresponding balance. ensure that the minimum level quantity It is important to note that for this report to accurately display the information, you must ensure that the minimum level quantity for each part has been entered in the master.
Purchase/Above the Maximum
Prevent overstocking When managing inventory, it's important to keep track of the quantity of each item in stock to prevent overstocking or stockouts. Above the Maximum report To help with this, our system generates a report that displays items that have reached their maximum quantity level. Setting a maximum level Not purchasing unnecessary materials This report is a helpful tool for ensuring that your inventory levels are optimized and that you're not purchasing unnecessary materials.
Purchase/Item Opening Balance
First steps Opening When beginning to use Vijay ERP, one of the first steps is to input the item opening information. Updt corresponding store location and batch number This includes updating the existing stock with its corresponding store location and batch number. This process ensures accurate tracking of items and helps to prevent errors in inventory management. Important to complete this It is important to complete this step correctly to ensure that all items are accounted for and properly recorded within the system.
Purchase/BIN
movement of your inventory bins The "Bin Ledger" option is an advanced feature that provides you with real-time updates on the movement of your inventory bins. Track comings and goings bins You can track the comings and goings of your bins, making it easier to manage your inventory levels and ensure that you have the right amount of stock on hand.