Payroll
9213676208 (vijayerp.com)
Payroll Management (VijayERP)
The Payroll module automates employee salary processing, including basic pay, allowances, deductions, and bonuses. It calculates taxes, PF, ESI, and other statutory compliance automatically and generates salary slips, reports, and payment registers. This ensures accurate, timely salary disbursement, reduces manual errors, and maintains complete compliance with government regulations. The module also integrates with attendance, leave, and accounting systems for seamless payroll management.
Master / Account Ledger Name
This form contain all type ledger like our customer name our vendor name and address and gst heads name and its percentage other related information Export ButtonThis button can export the all ledger data in csv format. Import ButtonThis button can Import the Group Wise ledger data Customer Name Customer Address Contact Person Detail Accounts/Payment Term Bank Detail
Master / Item Name
This form contain all type Product name and Group Name. Export ButtonThis button can export the all ledger data in csv format. Import ButtonThis button can Import the Group Wise ledger data 01.Partno , 02. Partno Name , 03. Under Group Name , 04. UOM , 05. MIN , 06. MAX , 07. Net Weight , 08. Gross Weight , 09. HSNCode , 10. P.HsnCode , 11. UQC , 12. Per Day Consumption , 13. Location , 14. Rate , 15. Item Class , 16. Item Class Colour , 17. Packing Qty , 18. Cgst,S,I Percentage , 19. UQcict4 Unit In full Name
Master /Customer PO
Most important Having a sales order is essential for any enterprise, whether it is given in writing or verbally. In Vijay ERP, it is considered the most important factor as material shortage, production planning, and sales invoicing cannot be processed without it. Fortunately, entering the sales order has been made easier. When entering the sales order, it is important to keep two things in mind. First, keep the quantity at zero when the PO is open and scheduled. Second, By default billing will be ByQty. However, some customers send material in quantity but billing is done by weight. In such cases, we have to select billing ByWt, and such job work will be billed accordingly. Rest of the options can be done in the normal way as all other entries are done.
Master /Department
Work Palace and Expenses Department is the name of where an employee work and this helps to employeer to decide how many salary he give a department. Team Work Budget allocation Each department typically has its own budget, and salary decisions must align with the overall financial constraints of the organization. Performance and Productivity Departments that contribute significantly to the overall success of the organization may have more resources available for competitive salaries. Employee performance within a department can also influence individual salary adjustments.
Master /Designation
Various Job Titles List An employee designation master description typically refers to a comprehensive list or database that contains information about various job titles,positions, or designations within an organization. Roles, Responsibilities, Qualifications This database is used for reference and management purposes and can include details about the roles, responsibilities, qualifications, and other relevant information associated with each job title
Payroll /Employee Name
The Employee Master module maintains complete employee information, including personal details, employment history, salary rates, allowances, and applicable rules. It allows updating of records, managing overtime rates, leave policies, and statutory compliance, ensuring accurate data for payroll, attendance, and HR reporting. This centralizes employee information, reduces errors, and ensures consistent application of company policies across all HR and payroll processes.
Payroll /Attendance Entry
Account Ledger Entry To create a vendor account, select "Account Ledger Entry" and then choose the "+" button to increase the balance or the "-" button to decrease the balance. First screen Look On the first screen, you'll see a list of ledgers with the current balance for each account. This will help you determine who owes money and who is owed money. Print Ledger You can print a copy of each account by clicking the print button next to it.
Payroll /Monthly Returns A
Left Employee Declaration Left : To Intimate And Provide Declaration For The Captioned Matter, That There Were Employee Transfer Out To Another Location Out Of Which Is Reliever During The Month And Entries Of Left Out Has Been Duly Entered In Register Of Workman Declaration For New Joine JoinDeclaration For New Join. These new hires have been carefully selected to contribute their skills, talents, and expertise to our company growth and success. ESi-PF Employees & Employer Contribution ESi-PF : this report is very helpful to see the ESI and PF Deduction on a sheet both share employees and employer. FORM D Bonus Annual Return BonusD : Annual Return - Bonus Paid To Employees For The Accounting Year Ending In The FORM XX Damage Or Loss XX Register Damage or Loss : Register of deductions for damage or loss - In every factory in which deductions for damage or loss are made the paymaster shall maintain the register. FORM XXI Fines Register XXI Fines Register : Every employer shall maintain such registers and records giving such particulars of persons employed by him the work performed by them the wages paid to them the deductions made from their wages the receipts given by them and such other particulars and in such form as may be prescribed FORM XXII ([See Rule 78(1) (A)(Ii)] Register Of Ad XXII Advance Register : This covers establishment as well as principal employer particulars, nature of work, location of work, employee details,wage period, advance amount paid and date, number of installments, date and amount of each installment, date on which last installment was paid, and remarks. FORM XXIII OT Registe XXIII (OT Register)(2) A register of overtime shall be maintained by every employer in Form IV in which entries under the columns specified therein shall be made as and when overtime is worked in any establishment. The register shall be kept at the work-spot and maintained up to date. FORM XXXII ACCIDENT REGISTER Accident : Each employer shall maintain a Register with particulars of accidents and dangerous occurrences as per the given format. This covers details such as name of injured person (if any), date of accident or dangerous occurrence, time and mode of message to the Inspector, fate of report LWF (Labour Welfare Contribution) Lwf : This Is To Certify That The LWF (Labour Welfare Contribution) Of The Following Employees Employed has been Deducted By Us. Service Certificate SrvCrt : Service CertificateService Certificate From No XI (See Rule 76/77) Service Certificate be issued to the worker whose service has been terminated in form XI. Total Period For Which Employed from to and other rated detail shown only Left employee in this month PAYMENT OF BONU RULE 1975 BonusCEvery employer shall prepare and maintain the following registers, namely:— (a) a register showing the computation of the allocable surplus referred to in clause (4) of section 2, in Form A: (b) a register showing the set-on and set-off of the allocable surplus, under section 15, in form B; (c) a register showing PMRPY Letter PMRPY : This Is To Confirm That The Staff Deputed At Your Site Has Not Availed The Benefits As Provided By “ Pradhan Mantri Rojgar Protsahan Yojna” PMRPY For Month Of
Payroll /ESI
Sheet Monthly Deduction ESI amount every employee with both share employee and employer Summary Sheet Summary : Monthly Deduction ESI amount in Summary Format single company SheetAllMonthly SheetAllMonthly Deduction ESI amount every employee with both share employee and employer All Company insert in this unit SummaryAll summary SummaryAllsummary sheet for all company deduction ESI amount
Payroll /PF
ECR file a Comp ECR data description = uan,empname,grossamt, pfsalaryamt, pfsalaryamt, pfsalaryamt, ac1eamt, ac10ramt, ac1ramt, tday, wday, 0 ECR ALL ECR All Company button can create ECR file for all companies Monthly deduction sheet Sheet : Monthly deduction Sheet calculation [PF-Wages] =pfsalaryamt, [Paid Days] =wday, [Employee EPF] =epf, [Employer EPF] =ac1ramt,[Employer FPF]=ac10ramt, [Total] = ac1ramt+ac10ramt Summary Sheet Summary : all data sum and bring from salary sheet
Payroll /Monthly Returns
Gratuity.B calculation Sheet Gratuity.Bcalculation [ Last Month Basic + D.A.] = Basic+Da from salary sheet given month, [ Gratuity Rate ] = round(basic+da/26,0), [ Gratuity Days ] = round(no of year*15,0), [ Gratuity Amount ] = ((basic+da/26)*15)*no of year Gratuity.P Gratuity.Pthis sheet is calculate Gratuity every employee base on DOJ. Basic + Da = Basic+Da Rate from Salary given month, Gratuity Amount = (Basic+Da/26)*15)*no of year Leave Encash Leave Encash : Calculation of this sheet is [No. of Leave Balance] = bring from CLSL Ledger total Balance, [Basic + Da]= bring from salary sheet given month, [Leave Encashment Amount] = (basic+da/26)*No Of Leave Balance, [Service Charge] = leave Encashment Amount x 5/100, [Total] = Leave Encashment+ Service Charge
Payroll /Yearly Returns
Join Data Join This button displays the employee joining data within a specific time frame, along with their associated company. Left Left : This button displays the employee Left data within a specific time frame, along with their associated company. Male + Female jan to dec Male + Female jan to decClicking this button generates a report that organizes data by parties and their male and female employees for a Jan to Dec range, using the salary sheet as the source. Party Employee Salary Summary Party Employee Salary SummaryClicking this button generates a report that organizes data by parties and their employees for a specified date range using the salary sheet as the source. Party Wise Salary Summary Party Wise Salary SummaryBy clicking this button, you can view a report that displays all data organized by parties for a given date period, sourced from the salary sheet. Salary Register Detail all Salary Heads in Summary Button [Salary Register Detail]By clicking on this button, you can access yearly reports. All reports are based on the salary sheet. The earnings and deductions are summed up in a summary format.
Payroll /Lwf
Return format jan to dec ReturnThis report shows the amount of employee welfare deductions for both the employee and employer from January to December of the current year in a single sheet. Sheet Detail monthly employee wise SheetCalculating the Factor for this LWF Sheet : [GrossAmt] = grossamt, [Lwf-Rate] = lwf%, [Paid Days] = wday, [Lwf-Amt-Employee] = empwell Amt, [Lwf-Amt-Employer] = empwell * 2 ,[Total]=empwell + (empwell* 2)
Payroll /Summary Sheets Ot /Salary
Salary : The salary summary sheet for the selected month only displays earnings and net pay but does not include OT amounts or deductions. OT : The salary summary sheet for the selected month only displays earnings and net pay OT Earning amounts or deductions. Summary Sheet Salary + OT The summary sheet for the selected month displays only earnings and net pay, including amounts for overtime earnings and deductions.
Payroll /Full And Final
Calculation : To select an employee, simply click on the date on the left-hand side. Several fields - such as EmpCode, Designation, Date of Appointment, and Basic Rate - will automatically be filled in for you. In the "Monthly Payment Due" section of the form, be sure to enter the name of the month. If there are any working days in that month, they will be automatically calculated based on the formula: [oneday = gross / totdays], and [noticepayamtx = oneday * noticepayday].
Payroll /Leave register sl/cl
Add Record and View Ledger This feature enables you to manage employee records for holidays, sick leave, casual leave, and earned leave manually or automatically through salary payments. The "+" sign allows you to enter leave details for individual employees, while the CLSL button displays the ledger for casual and sick leave, and the EL button displays the earned leave ledger. You can also filter by date range for better organization.
Payroll /Leave register el
This is a report that displays all employees current leave balance in a table format. It shows the type of leave, the earned, taken, and remaining balance within a given time period.
Payroll /Employee history
Salary Sheet : In the History section, you can view the salary sheet of a single employee from the previous month. PF : single employee table format report show all month pf deduction record ESI : single employee table format report show all month ESI deduction record LWFsingle employee table format report show all month LWF deduction record
Payroll /Kyc exit employee
A button can be used to create a KYC file for an employee who leaves the company within a specific time frame.
Payroll /Select party name
Filter Option By selecting the party option, you have the freedom to choose a party within a specific date range. Once you have selected the party name and date range, all payroll data will be automatically filled with this information. All reports will reflect the selected party and date range. My suggestion is to start by selecting a party name and date range before beginning any payroll-related work. This will ensure a smooth and efficient process.
Payroll /Left employee
In the list view, employees who are currently on leave but marked as "left employee" will be displayed. To continue their employment, simply click the "left" button and select "yes" for the "working" option in the dropdown box. After saving the changes, the employee will once again be displayed in the employee master and will be able to receive their salary and benefits.
Payroll /Emp.documents
This software provides an option to save links to employee documents such as Aadhar cards, offer letters, resumes, and academic certificates.
Payroll /Bonusb
BonusB option allows creating a bonus sheet with specific dates, parties, maximum wages, and minimum percentage of monthly bonus amount. Calculation Bonus Wages: [BonusWages] = basicamt > $maxwages then $maxwages else basicamt, Calculation bonus amount : bonusamt = bonusWages*bonuspercentage/100
Payroll /Salary delete
Sometimes, employees enter incorrect information and we need to correct or delete their salary for a specific month. The salary delete option allows us to remove any employees salary for a chosen month.
Payroll /Esi,pf deposite
you can enter a date when you deposite esi return amount and also pf amount.
Invoice/Sale Invoice
Two options available To create a sales invoice, there are two options available: you can use a customer PO or create the invoice without one. Both options are provided in the invoice. You can begin creating the invoice by choosing either pattern. Once you have selected your preferred pattern, you can fill in the necessary details to complete the invoice. Json and API e-invoice Json and API e-waybill Print Sale Invoice Additionally, you can print an e-invoice, an e-waybill, or a sales invoice, as per your requirement. Bill To, Ship To Part A The sales invoice is divided into three parts: Bill To, Ship To, Time of Preparation, Mode of Transfer, Vehicle Number, and Date of Issue. Item name, quantity Part B Part B carries the item name, quantity, and rate to calculate the invoice value. Tax percentage Part C Part C shows the tax percentage and other charges applied to the invoice. The remaining information is auto-populated on the invoice print view. 1. Sale Register Amount 2. Sale Register Qty 3. HSN Wise Summary 4. HSN Wise Detail 5. Item Qty Summary 6. Tally Transfer 7. Invoice Month Summary
Invoice/PI
A Performa invoice is a document that serves as an initial bill or an estimate of the final invoice. It is sent to the buyer before the goods or services are delivered and is used to request payment. The Performa invoice contains details about the goods or services, the total amount payable, and other important information related to the transaction.
GST Return/Gst Report
Report of the sales To get a report of the sales made in the previous month, follow these steps. Apply the filter First, apply the filter for the relevant month. Gst Return Next, select the "Gst Return" option and click on the "Gst Report" button. B2B Supplier Sheet This will open the "B2B Supplier Sheet" where you can view sales with GST numbers. Additionally, you will find information on B2C Large (filter > 2.5 lac), B2C Small (summary), Credit/Debit Note Detail, HSN Summary for Sale, HSN Detail for Sale.
GST Return/Gst Csv File
GST return fil The Gst Csv file option allows you to download a GST return file, which you can then upload on the GST portal with the help of offline tool. To do this, you need to begin by finding out the sales that were made in the last month of the relevant period. filter the date Then, filter the date of GST and click on the Gst CSV file in the Gst return option. B2B Supplier This will take you to a page where you will see a button labeled "B2B Supplier". Click on CSV, download option and a download option will appear that lets you download the file. Once you have downloaded the file, open it in Notepad and click on CTRL + A, CTRL + C, CTRL + V to select and copy the entire content. Save the file with a name of your choice and give it a .CSV extension. This will result in a file that contains the following: B2C Large (Filter > 2.5 Lac), B2C Small (Summary), Credit / Debit Note Detail, HSN Summary for Sale,HSN Detail for Sale.
GST Return/Debit Note
debt to another party A Debit Note is a document used in accounting to indicate that a party owes a debt to another party. In a Debit Note, the party being charged is considered the debtor. This means that the debtor is obligated to pay the amount indicated in the Debit Note to the creditor. Evidence in case of any disputes or discrepancies The Debit Note serves as a record of the transaction and can be used as evidence in case of any disputes or discrepancies. request payment for goods or services already provided It is important to note that a Debit Note is different from an invoice, which is a document used to request payment for goods or services already provided.
GST Return/Credit Note
In a Credit Note, the party for whom the note is made becomes the creditor, meaning we owe them that amount of money.